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We recognize two types of student-run organizations at the University of Idaho, a Recognized Student Organization, and an ASUI Affiliated Student Organization. Why two? Well, organizations operate differently and need different levels of resources and support. A new student organization can register at any point during the academic year (August - May).
University Recognized Student Organization (RSO)
The University of Idaho recognizes all levels (undergraduate, graduate, law) of student-run organizations through a registration process with the Department of Student Involvement. The aim is to allow students an opportunity to exercise their right to freely associate for a common purpose. Registration with the Department of Student Involvement is facilitated through the VandalSync organization management and promotion tool.
Benefits of University recognition:
- Official recognition of the student-run organizations' existence at the institution
- VandalSync portal for organization management
- Free room reservations in the Idaho Commons and Pitman Center and other facilities on campus
These benefits will come with added responsibility for the RSO to update their information annually.
ASUI Affiliated Student Organizations (ASO)
While all student-led organizations register with the Department of Student Involvement to become recognized by the University. Undergraduate Recognized Student Organizations (RSO’s) who seek, and qualify for, additional benefits through Associated Students University of Idaho (ASUI) complete an additional registration process/form on VandalSync.
ASUI outlines recognition through the ASUI Funding Board bylaws. ASUI is a representative body of undergraduate students who initiate and coordinate activities, promote and represent student interests, provide expression of the student opinion, develop understanding, enact policies, and award funds, among other duties. These representatives are elected and/or appointed by the student body and ASUI leadership.
Review the ASUI Funding Board Bylaws here.
Benefits of ASUI Affiliation:
- Up to $2,000 of reimbursed funds
- Event planning and promotion support
- CardSwipe involvement tracking
- Meeting space reservations in Commons 302
- Office materials
- Free printing
- Discounted advertising with campus Student Media outlets
- Priority registration for annual Palousafest event
- Recruitment and promotion events (Involvement Fairs)
- Physical mailbox
- Awards and scholarships
- Promotion items and supplies
These benefits will come with added responsibility for the ASO to update information annually and attend mandatory training sessions.
- Have a minimum of two (2) members of the proposed organization.
- Confirm a board-appointed faculty or staff member to serve as advisor
- Review the (RSOs). Verify the organization doesn't already exist.
- Create a student organization constitution. Incorporate elements Article IV, Sections 1 and 2 of the constitution template.
- with your NET ID and password
- Select "organizations" from top menu.
- click on the "Recognized Student Organization" portal icon on the left menu
- Click "Register New Organization" button and fill out the form
- Possible step: meet with Risk Management Office to develop risk management plan
- wait for approval by Student Involvement staff member
Student Organization Responsibilities
- Read the Student Organization Handbook
- Lead and act with integrity
- Annual renewal each September
- Update and maintain VandalSync page including officer and adviser information and correct contact information
- Complete mandatory training
- Abide by the Student Code of Conduct
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