Media Center Guidelines
The Media coordinates short term equipment usage for University requirements to students, staff and faculty on a short term basis, does media conversions and provides conference support for University conferences.
Equipment is free for assignments, meeting and events that do not charge fees to attend. Events that require entry or registration fees have to rent the equipment at University rates.
All users will be asked for a University ID. In addition Students need to provide a faculty signed Loan Authorization Form and Staff/Faculty need to provide a budget number. Budget numbers are used to verify University usage and is only charged if the equipment is late, damaged or lost. Some older underused equipment can be checked out without a budget number or signed form. Departments, faculty and staff who want to send student runners need to call 111 6411 to make the reservation, provide a budget number and the student will need their University ID when picking up equipment. Graduate students and TAs will need to provide a budget number.
Guidelines for checkouts is three days and can be extended once. Equipment can be checked out from Thursday over the weekend with no extensions. Reasonable accommodations can be made on a case by case basis for needs that cannot be completed in three days such as traveling out of town. Semester checkouts or rentals are not available. Overdue equipment inconveniences the next scheduled user, late returns will be subject to late fees.
ASUI student clubs categorized as Academic or Professional can checkout equipment for free with a faculty adviser signed Loan Authorization Form. Clubs in other categories can check out available older equipment at no charge or rent the equipment at University Rates.