Enrollment – Data Sources
The data presented come from Banner Student data, maintained by the Registrar, using a Statistical Analysis System (SAS) query. Using the Banner curriculum code (consisting of the degree college code, degree code, and major code), each enrollment is matched with the department and college currently offering the program. Using a table maintained by Institutional Effectiveness and Accreditation, obsolete and discontinued college-degree-major codes are assigned to the current department and college that would have been responsible for that program.
Several programs are assigned to departments based on the department of the individual student’s primary advisor. In order for these to be assigned correctly, the student’s advisor must be correct (use Banner form SGAADVR to verify/correct this information), and also the advisor’s primary department must be correct (use Banner form SIAINST to verify this information – send requests for corrections to the Registrar’s office). It is important for each advisor’s primary department to be the primary academic department for the advisor, lest the students advised be assigned to an administrative or non-academic unit (e.g. avoid using the administrative unit as the primary department for faculty currently in an administrative position). The specific majors (major codes in parentheses) assigned according to the advisor department are:
- Bioinformatics & Comptnl Biol (0585)
- Bioregional Plng & Comm Design (3006)
- Bioregional Plng & Comm Dsgn (0694)
- Education (0054)
- Env Sc-Biological Science Opt (0203)
- Env Sc-Physical Science 2 Opt (0715)
- Env Sc-Physical Science Opt (0204)
- Env Sc-Social Science Opt (0205)
- Environmental Science (0190)
- Environmental Water Science (3063)
- Fire Ecology & Management (0691)
- Fire Ecology, Mgt & Technology (3072)
- Interdisciplinary Studies (0182)
- Natural Resources (0242)
- Neuroscience (0586)
- University of Idaho Leadership (3005)
- Water Resources-Engr & Sci Opt (0679)
- Water Resources-Law,Mgt,Pol Op (0681)
- Water Resources-Sci & Mgmt Opt (0680)
The numbers in each cell of these tables represent the number of students who were enrolled in an acceptable degree major at a particular point in time within the semester, either Census Date (C) or End of Semester (EOS). Census date was Tenth Day until the State Board of Education (SBOE) required us to change to October 15th and March 15 in 2012-13. Therefore, Tenth Day serves as census date until the 2012-13 academic year, when we began using the new dates. The Census Date enrollments include the population of students that would be counted in the IPEDS Fall Census survey, which excludes some students from the count (i.e., students only enrolled in Study Abroad, professional development, co-op, National Student Exchange, or audit courses). The Enrollment reports contained herein contain both duplicated and unduplicated head counts due to counting the multiple majors of a single student. For example, since every student can only belong to one campus, the aggregated total of students by campus provides a distinct head count. However, since students can have multiple majors under different degree levels and/or departments, an aggregated total of all students by degree level, department or major would produce a non-distinct total. Distinct head Fall Census counts should be used for UI Strategic Plan purposes. Please contact Institutional Effectiveness and Accreditation if you have questions ([email protected]).
The table FTE by College, Department and Level uses the variable, “FTE in Major,” which is calculated by dividing a student’s FTE by the number of majors he/she has. Students with multiple majors are counted once in each cell in the table as displayed. For example:
A student who is enrolled in two majors in different departments (e.g., History and Political Science) at the same point of time in a given semester is counted once on all rows for that semester, except for those tables showing departments, where he or she is counted once each in History and Political Science.
A student who is enrolled in two program levels within the same college (e.g., Undergraduate and Graduate) at the same point of time in a given semester is counted once on all rows for that semester, except for those tables showing program level, where he or she is counted once each in Undergraduate and Graduate program level.
A student who is enrolled in two majors in the same department (e.g., Advertising and Public Relations) at the same point of time in a given semester is counted once on all rows for that semester, except for those tables showing the majors, where he or she is counted once each in Advertising and Public Relations.
A student who is enrolled in two different degrees in the same department (e.g., a BS ChemE with a major in Chemical Engineering and a BS EnvS with a major in Environmental Science), and a primary advisor in the Chemical Engineering department, is counted once in all tables regardless of the rows displayed, except for those showing the degree and/or major, where he or she is counted once on each row.
Because each student enrolled has only one “International/Ethnic” classification, the table, “Enrollment by International/Ethnic” provides a total head count of all students enrolled in an acceptable degree major at a particular point in time within the semester. To see what is being counted in each department, refer to the table, “Enrollment by Department, Level, Degree and Major”. In this table each of the unique degree-major combinations is listed separately.