Policies and Procedures
IBC Protocol Submission Checklist
Step 1 – Does my Project Need IBC Approval?
The IBC must approve research activities utilizing potentially biohazardous materials and recombinant or synthetic nucleic acid molecule activities. If you are unsure whether IBC approval is required for your project, contact the IBC office at [email protected] or 111-111-7258.
- Download the most recent version of the biosafety form.
- Complete the form by addressing all required components.
Note: Have a question about the form? Contact us.
- IBC Coordinator – [email protected] or 111-111-7258
- Biosafety Officer – [email protected] or 111-111-4054
- The PI will receive a confirmation email with the following information:
- Protocol number
- Date of next meeting
- Pre-review comments/suggestions
- Download and complete the biosafety manual template appropriate for your lab (BSL-1 vs BSL-2) from the Forms page.
- Submit to [email protected]. The biosafety officer will work with you to ensure all information is accurate and complete.
- The PI and all lab personnel must read the biosafety manual. The PI is responsible for providing hands-on, lab-specific training to all staff.
- Optional trainings are available. CITI offers several supplementary online trainings. These are free and available to all personnel. The Biosafety Officer provides in-person biosafety training on a regular basis, and other trainings by request. Call 111-111-4054 or email [email protected] for training information.
Note: The IBC, PI or Biosafety Officer may assign mandatory trainings.
- IBC members may request additional information during the review process. The coordinator will send the PI these requests via email. The PI must respond to and address each request. This may necessitate revisions to the protocol form.
Final approval is granted once the following have been completed:
- All committee requests are resolved
- The biosafety manual is approved by the Biosafety Officer
- The lab space is inspected and approved by the Biosafety Officer
- Required permits are secured, as applicable
- Occupational health requirements requested by EHS have been met, as applicable
- Any change to the protocol must be approved by the IBC prior to implementation. Request an amendment by describing all changes in an email to [email protected].
Note: Amendments may include, but are not limited to, changes in procedures/methods, personnel, agents used, lab location, etc. Not all amendments require full committee review. Some may be approved administratively in accordance with applicable policies and based on the timing of submission.
- In order to renew a protocol that is reaching its three-year expiration date, the PI must submit a new biosafety form for IBC review and approval. The IBC Coordinator will send reminder emails to the PI roughly 90, 60 and 30 days prior to the expiration date.
- Protocol deviations, lab accidents and adverse events must be reported to the Biosafety Officer and/or IBC office.
Note: Noncompliance will be reported to applicable oversight agencies, in accordance with the NIH Guidelines and funding sponsor agreements.
- Report any biosafety complaints or concerns to the Biosafety Officer, ORA, or IBC immediately. Reports may be made anonymously using the university’s confidential hotline.